Clerical Officer Grade III – Medical Secretary

Employment Type
€27,040 per annum
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Unijobs on behalf of The University Hospital Limerick are currently recruiting for a Clerical officer within the Limerick area. The position is to be filled ASAP with any interested candidates to be available to commence work immediately. The working week will consist of 37 hours and may include weekends the hourly rate of pay being €13.00

Purpose of the Post

To provide comprehensive administrative, clerical and secretarial support.

Principal Duties and Responsibilities:

  • Dealing with the public
  • Dictaphone typing experience is essential
  • Organise and minute meetings
  • Maintain and update databases
  • Provide office support
  • Undertake Filing
  • Maintain accurate up to date records
  • Assist in and/or prepare reports as necessary
  • Provide required information to support the ehealth division and its teams
  • Action all communication in a timely manner
  • Identify potential problems/inconsistencies in a timely manner and consult with line manager as appropriate
  • Undertaken other assignments as directed
  • Any other administrative support as requested
  • Any other duties that may be assigned

This job description is a guide to the general range of duties and is not intended to be either restrictive or definitive. It will be subject to period review with the employee concerned.

Skills, Competencies and/or Knowledge:

Each candidate and every person holding the office must have;

  • Demonstrates knowledge and experience relevant to the role as per the duties & responsibilities, eligibility criteria and post specific requirements of the role
  • Maximises the use of ICT, demonstrating excellent computer skills particularly Microsoft Office, Outlook etc.
  • Demonstrates the ability to work in line with policies and procedures
  • Previous experience within an accounts role
  • Have an organised and methodical approach to work
  • Excellent communication and interpersonal skills in order to deal effectively with a wide range of stakeholders
  • The ability to present information clearly, concisely and confidently when speaking and in writing.
  • The ability to build and maintain relationships with colleagues and other stakeholders to assist in performing the role
  • Demonstrates the ability to plan and organise own workload in an effective and methodical manner
  • Delivers within timescales and to a quality standard
  • Takes responsibilities for work and sees it through to completion
  • Demonstrates strong analytical and numeracy skills, including the ability to analyse data to inform decisions
  • Thinks through decisions to make sure they are in line with policy and local practice
  • Gathers information from enough sources and other people to make well-founded decisions
  • Strong written communication skills
  • Have obtained a pass (Grade D) in at least 5 subjects from the approved listing subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish.
  • Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction.
  • Hold a comparable and relevant third level qualification
  • Candidates must possess the requisite knowledge and ability, including a high standard of suitability for the proper discharge of the office of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland (QQI)

Background to the Job

The skills you develop as a Clerical Officer will provide an excellent foundation for a future management career. As a Clerical Officer, you are likely to be one of the first people the general public meets within your assigned Department.

You must be flexible in your work and enjoy working with a wide variety of people. We try to broaden your experience and skills and so you may work in different areas such as:

  • In a hospital
  • In a health clinic or
  • In central offices

Unijobs is an equal opportunities employer