Our Client is a government organisation provides a range of professional, technical, project management, property, fire and safety and related services in respect of the procurement, development, operation and maintenance of the organisations physical infrastructure – including buildings, plant and equipment.
Services provided include design, specification, project management, supervision and procurement associated with major and minor capital building and refurbishment works, risk and asset management, property services, maintenance of health care facilities, fire and infrastructural safety issues, etc.
- Managing the preparation of a comprehensive brief for the projects in consultation with services and capital & estates personnel and advisors.
- Ensuring that the brief is known and understood, in appropriate detail, by all those who are likely to work in the new facility.
- Managing the necessary and appropriate consultation processes, meetings and other activities necessary to satisfactory completion of the project.
- Complying with all regulatory requirements including permission, licences, certificates and approvals.
- Acting as senior administrative officer for the management of the project and helping to resolve quickly such issues as may be for resolution and agreement.
- Defining requirements for design services, buildings and equipment.
- Advising on the selection of Design Teams, other professional services and Contractors for Capital Projects, arranging and managing the procurement processes.
- Arranging for preparation of specifications, drawing and contract documents for Capital Projects.
- Obtaining approval to proposals as necessary in accordance with Client protocols and regulations in a timely manner.
- Developing proposals with selected design teams and contractors.
- Developing action plans for the timely and efficient completion of contracts. Co-ordinating the tender and control stages of the project, having close liaison with the design team, site supervisory staff, etc. on the one hand and hospital personnel on the other.
- Supervising staff and contractors in the implementation of agreed programmes.
- Working with service management and nurse planners to ensure that the equipping/commissioning team is established in good time, is adequately briefed and trained, and is effectively supported in carrying out its work.
- Ensuring that the equipping/commissioning team is established in good time, is adequately briefed and trained, and is effectively supported in carrying out its work.
- Managing and controlling agreed project timescales and budgets for planning, design, construction and equipping and budgets to agreed quality standards.
- Anticipating difficulties and problems, especially those arising from phasing, variations, commissioning and vacating, and ensuring that where necessary these are either resolved directly or brought to the notice of the Estates Manager for decisions on avoidable claims for delays, extras etc.
- Managing and controlling expenditure on each assigned project. This is to include presentations to senior management and Project Board as required, of information and current estimates of total costs, running statements of financial commitment and forecasts of expenditure.
- Checking design team fees accounts with regards to agreed fees and preparing same for certification by the Estates Manager. He/she shall process payments to contractors and design team firms for payment in accordance with constraints set down in contract documents, forms of agreement and statutory provisions.
- Advising line management on measures appropriate to enable the orderly phasing out of services in old facilities and the transfer to new facilities of staff and services.
- Assisting in the orderly phasing of developments by agreeing appropriate arrangements with line management and to keep line management and senior clinical staff informed of the plans as the developments proceed.
- Ensuring appropriate maintenance arrangements are put in place for new buildings.
Candidates must have at the latest date of application:
- Professional Qualifications, Experience, etc.
- Hold a Level 8 (or higher) Quality & Qualifications Ireland (QQI) major academic award in Architecture, Engineering or Surveying accredited by the relevant Professional Institute (Society of Chartered Surveyors in Ireland, Royal Institution of Chartered Surveyors, Engineers Ireland, Royal Institute of Architects of Ireland).
- Have Membership of the relevant professional association:
- Society of Chartered Surveyors in Ireland
- Royal Institution of Chartered Surveyors
- Engineers Ireland
- Royal Institute of Architects of Ireland
- Be eligible for registration under the Building Control Act 2007, without requiring further assessment as it applies to your qualified discipline.
- Hold a qualification at least equivalent to i), ii) or iii).
- Have had at least seven years’ satisfactory experience after attaining the qualification at i), ii), iii) or iv) above in architecture, engineering or surveying work, including adequate experience in the construction or maintenance of buildings or in the installation or maintenance of the mechanical, electrical and heating services of such buildings.
- Possess a high standard of technical training and experience.
- Possess the requisite knowledge and ability (including a high standard of suitability and of administrative capacity) for the proper discharge of the duties of the office.
A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
Each candidate for and any person holding the office must be of good character.