Company Secretary Supervisor

Recruiter
MAPLES GROUP
Employment Type
Permanent
Salary
Not disclosed
MAPLES GROUP logo

Position: Supervisor – Corporate Secretarial

Location: Dublin, Ireland

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,000+ professionals characterised by tenacity, ethics and exacting excellence. We hire smart and sharpen smarter, arming talent with best-in-class resources and skills. Located in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth. 

The Maples Group looks to add a Dublin, Ireland-based Corporate Secretarial Supervisor to our team and invites eager and qualified candidates to apply.  We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives.  Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

The Corporate Secretarial Supervisor within the Corporate Secretarial team reports to Assistant Vice Presidents (“AVPs”) and Vice Presidents (“VPs”). Primary responsibilities include:

  • Administration of their portfolio including but not limited to: being assigned CSP responsible for a portfolio of varied clients; acting as the primary contact on client relationships and fulfilling ancillary secretarial duties as appropriate; sending out notices and invitations, drafting agendas, coordinating, scheduling and attending meetings, preparing and distributing board and committee packs and taking minutes;
  • Ensuring that the statutory registers are being maintained and are up to date;
  • Arranging statutory and regulatory filings and client companies are in compliance with statutory obligations;
  • Acting as a channel of communication for the directors on matters of company law and corporate governance;
  • Assisting the AVPs and VPs with the administration of a wider Maples Group Corporate Secretarial portfolio of clients which includes but is not limited to: new business enquiries, collating information, due diligence information and assisting with the coordinating, scheduling and attending board and shareholder meetings; while acting as a secondary point of contact for the client companies and their board of directors in the absence of the VPs/ AVPs;
  • He/she will demonstrate a commitment to acquiring new capabilities, constantly striving to improve performance;
  • He/she will proactively seek out and take advantage of training and development opportunities while assisting with mentoring junior team members and supporting their integration into both Maples Group and the day to day client service delivery; and
  • Ensuring the effective management of CSAs and SAs including motivating, mentoring, encouraging the office culture, gaining commitment, exercising leadership and effective delegation.

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

  • The successful candidate must have a minimum of 3-5 years’ relevant work experience in a corporate company secretarial role; and
  • Experience gained within an Irish legal, accountancy or corporate administration firm would be preferred.

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

  • Comprehensive health coverage (medical, dental and optical)
  • Competitive vacation packages
  • Educational assistance and professional development programmes
  • Savings or pension plan
  • Life insurance
  • Travel insurance
  • Global mental wellness programme
  • Sports clubs and social events

About the Maples Group

Over five decades, the Maples Group has grown from modest beginnings into one of the world’s preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on .  Experience our culture and our people on our  or on .

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at  for details on how we handle personal information relating to job applicants.