Human Resource Assistant – Full Time (on site)

Recruiter
Orwell Healthcare
Employment Type
Permanent
Salary
Not disclosed
Orwell Healthcare logo

Orwell Healthcare was founded in 1987 and is one of the most respected providers of

healthcare in Dublin. There are two locations in Rathgar, Orwell Private

and Orwell Queen of Peace. Orwell Private is a state of the art facility

including an on-site physiotherapy gym, hairdresser and Cafe. Our personal

‘home from home’ experience surrounded by nature, is designed with

rehabilitation and the individual needs of our clients at the centre of

everything we do. Orwell Healthcare comprising of Long Term Residential and Convalescent Care as well as

Acquired Brain Injury Care, Dementia Care and Respite Care. Orwell Queen

of Peace is in a growth phase with exciting expansion plans over the coming 2

years.

Due to an internal promotion, Orwell Private is seeking to recruit a HR Assistant 

This is an excellent opportunity to develop within

our organisation. As a HR Assistant, you will be

passionate about working in a team, ensures the highest levels of attention to

detail, maintain a level of professional integrity in accordance with Orwell

Healthcare policies and procedures, employment contract, philosophy of care and

mission statement.

Purpose of the Role: 

The HR Assistant is responsible for supporting the HR Recruiter in the recruitment process within the organisation, ensuring an efficient recruitment process. The HR Assistant also provide admin support in employee relations investigations. They will manage the onboarding process for new employees ensuring all documents are handled in a confident, accurate and timely manner and follow up as necessary. 

Professional Integrity: 

To operate in accordance with HIQA standards and the Health Act 2007 and other relevant legislation.

To operate in accordance with NERA guidelines on employment rights matters.

To be familiar with the requirements set out in the Care and Welfare of Residents in Designated Centres for Older People Regulations 2007 (SI 415 of 2013).

Be familiar with the Complaints Policy, Confidentiality Policy, the Safeguarding Policy and Acceptable Use of IT Policy, relevant Orwell Healthcare HR policies and procedures and GDPR guidelines. 

To maintain a level of professional integrity in accordance with Orwell Healthcare policies and procedures, employment contract, philosophy of care and mission statement.

Responsibilities: 

  • Staff On boarding: advertising, shortlisting, arranging and conducting interviews with the relevant department representative.
  • Assisting with recruitment issue job offer letters, issue Contract of Employments, induction documentation.
  • Pre-employment checks: reference verification, and qualification verification.
  • Setting new staff up on all software packages as required (Softworks, Care Monitor) and assisting with any issues 
  • Issuing employment letters, reference verification letters.
  • Ensuring all employees have the necessary documentation in their files in line with legislation.
  • Ensuring visas and GNIB status are accurate and in date.
  • Ensuring staff registration is verified, current (where applicable) 
  • Liaise with the Clinical Managers and Education Administrator, to inform them of the contract details and tentative start date for new employees
  • Maintaining the HR database to ensure it is accurate.
  • Assisting in preparation information for monthly payroll 
  • Update the appraisal matrix and advise managers of outstanding appraisals
  • Ensuring work experience student’s files are complete and arrange schedule.
  • Taking Minutes when required and supporting role in employee relations investigations
  • Processing leavers and updating HR database.
  • General ad hoc to HR Department.
  • Filling, scanning, archiving.
  • Reporting directly to HR Business Partner regarding all HR matters. 

Skills and Competencies: 

  • 1 year experience in a very fast paced work environment
  • Educated to diploma/degree level or NFQ equivalent
  • Excellent administration skills with great attention to detail
  • Excellent Microsoft Excel experience.
  • Ability to follow procedures but also assist with further development of system
  • Highly organised and motivated with an ability to multi-task and prioritise workloads
  • Ability to work in a small team / busy environment
  • Capable of working on own initiative with a high level of personal organisation and
  • attention to detail
  • Proficiency in note taking is essential