Programme Coordinator International Affairs

Recruiter
Royal College of Physicians of Ireland
Employment Type
Permanent
Salary
€33,000 - €36,000 per annum
Royal College of Physicians of Ireland logo

Post Summary 

The Global Training Partnerships department is looking for a Programme Coordinator.

The Programme Coordinator has primary responsibility for coordinating and supporting the planning and execution of all international travel within the Business Development function, recruitment to the sponsored International Training Programmes, and the Global Health initiatives within the department. The Coordinator supports the relationship between RCPI and relevant global partners, ensuring both integrity and quality is maintained. 

The role works closely with the Head of Business Development, Development Manager and Development Executive for Global Training Partnerships. It also involves close collaboration with all functions within RCPI, to ensure the work of the function is understood and communicated throughout the organisation. 

This position is an excellent opportunity for an enthusiastic individual with an interest in business development and global partnerships to grow and develop their skills and experience in a dynamic work environment.

Reporting Relationship 

This role reports to the Development Manager, Global Training Partnerships. 

Standard Duties of the Post 

This individual will be expected to: 

  • Work closely with the Development Manager and Executive, as well as the Marketing Manager and Communications team, to promote the activities of the department both internally and externally, including the development of marketing and other promotional materials, and participation in promotional activities, such as workshops and webinar 
  • Coordinate and support the recruitment and section process for the sponsored International Training Programmes, including management of the online application process, scheduling of virtual and in-person interviews, convening of interview panels, management of all pre and post-interview engagement with applicants, until the point of handover of new Trainees to the Training and Faculties Office  
  • Coordinate and support national meetings and activities of the Global Training Partnerships team and the Business Development function, as required, including issuing meeting invites, booking meeting rooms, taking minutes, tracking follow-up actions, etc.
  • Manage and coordinate all international meetings and activities of the Global Training Partnerships team and the Business Development function, as required, including planning and execution of logistical arrangements for travel (flights, accommodation, visas, etc.), drafting and collating of required meeting materials and documentation, and monitoring/execution of post-trip follow-up 
  • Maintain up-to-date contact details, correspondence, agreements and other relevant information for global partners 
  • Act as customer service liaison for global partners and interested parties through receipt of direct contact on department/function activities and through coordination of virtual helpdesk (FreshDesk) for the department 
  • Conduct research into new markets, services and initiatives relevant to the department’s activities 
  • Coordinate and support the Global Health activities and initiatives as assigned, including the joint RCPI-HSE EQUALS Initiative 
  • Provide general administrative support for the department, as required
  • Support the Head of Function, Development Manager and Development Executive with activities and projects as they arise

Person Specification 

  • Relevant third level qualification or equivalent, with proven capability and 2-3 years experience in a comparable role
  • Strong communication and interpersonal skills combined with sound judgment are required to facilitate work with a wide range of individuals and groups
  • Demonstrated capability and sensitivity to manage key business relationships as the role involves a high degree of interaction and collaboration with key stakeholders
  • Proven organisational capability and high levels of personal effectiveness. The person is expected to handle a varied and diverse workload to meet deadlines while ensuring accuracy, timeliness and meticulous attention to detail
  • Self-starter with high motivation and the ability to work flexibly on own initiative and as part of a team to achieve goals within agreed timeframes
  • Strong writing skills with experience in drafting and preparing reports, letters, presentations, etc.
  • Ability to manage time and prioritise with an ability to be flexible in the approach to work
  • Strong intellectual, analytical and thinking skills
  • Strong IT capability, in particular advanced MS Excel, Word & Outlook skills, and the ability to work efficiently with multiple systems of information
  • Experience working with databases is desirable

Essential

  • Educated to degree level standard or equivalent
  • 2-3 years experience in a comparable event or education coordination role
  • Excellent organisational and inter-personal skills with skilful attention to detail 
  • Excellent ICT skills with the capacity to maximise technology to increase efficiencies in processes and procedures

Desirable

  • Experience in student recruitment 
  • Experience in supporting international partnerships and/or events 
  • Experience collaborating with clinical specialists

Application Requirements 

Candidates should submit a cover letter and CV and specifically address how their experience fits with the requirements of the role. You should submit your application, taking notice of the application requirements set out above via the apply button.

 

About the Royal College of Physicians of Ireland (RCPI) 

The Royal College of Physicians of Ireland (RCPI) with its Faculties and Institute, provide postgraduate medical training and professional development opportunities to doctors working in 25 specialties. Collectively, we are the largest provider of postgraduate medical training in Ireland. 

Our mission is to ensure that patients receive the best possible care. We do this by training and assessing doctors and providing accredited education and professional development programmes. We also quality-assure standards in specialist medical practice and promote good health through our policy and public outreach initiatives. 

Our Fellows and senior management team are heavily involved in the current transformation of the Irish health service. We work closely with the Medical Council of Ireland, the Health Service Executive, the Department of Health, and other postgraduate medical training bodies. 

We are also undergoing significant internal changes. We are implementing a major programme of transformation that has seen the creation of new business initiatives, the internationalisation of the organisation and closer collaboration with key policy leaders in healthcare.

We are continuing to adopt a more proactive and progressive role in the Irish and international health sector and have become a more outward-looking organisation in recent years as a result. As new initiatives have been developed, our workforce has grown, and we now employ over 120 people. We value creativity and innovation and encourage our staff to ‘think outside the box’.

Our staff surveys consistently show that the Royal College of Physicians of Ireland is a great place to work, with a friendly, supportive atmosphere and a sense that everyone is playing their part in improving Irish healthcare.

Equal Opportunities Policy

RCPI is an equal opportunities employer and is committed to the employment policies, procedures and practices which do not discriminate on grounds such as gender, marital status, family status, age, disability, race, religious belief, sexual orientation or membership of the travelling community.