Recruitment Specialist

Recruiter
Brothers of Charity Services Ireland
Employment Type
Permanent
Salary
€29,249 - €46,968 per annum
Brothers of Charity Services Ireland logo
BROTHERS OF CHARITY SERVICES IRELAND – WEST REGION

Permanent full-time Recruitment Specialist Admin Grade IV

Location: HUMAN RESOURCES DEPARTMENT – Galway or Roscommon

A panel may be formed as a result of this process from which subsequent Recruitment

Specialist Appointments within the HR Department – West Region will be made over the next

6 months.

The Role:

The role is to provide an effective recruitment service to the West Region Management and employees. The successful candidate will be responsible for the whole recruitment cycle.

Reporting/Responsible to:

Recruitment Lead/Senior HR Officer/Regional Head of Human Resources.

Working Hour:

70 hours per fortnight based on a 5 day Monday to Friday basis. Contracted hours of work are liable to change between the hours of 8 a.m. and 8 p.m. over 7 days as future service needs require. Flexibility may be required in order to meet Service demands

Annual Leave:

26 days per annum.

Remuneration:

Department of Health Grade IV salary scale – €29,249 x 9 increments – €44,128 (Max) PA.

LSI 1 €45,545 per annum is payable after 3 years on the maximum of the scale.

LSI 2 €46,968 per annum is payable after a further 3 years.

Tenure:

This post is Permanent full-time and pensionable.

Probation:

A probationary period of nine months from the date of appointment applies to the post.

Travel:

The person appointed must provide his/her own car and must furnish an indemnity from

Insurers in favour of the employer. Travelling expenses at the appropriate rate will be paid in respect of travel necessarily performed in the discharge of duty.

JOB DESCRIPTION

The Brothers of Charity Services Ireland model of service is based on Personal Outcome Measures requiring employees to be flexible both in their approach and their working hours to provide a quality service delivery.

Specific Conditions

Staff must have a positive attitude towards working with persons with intellectual disability and should help to work in ensuring that the people who use our Services lead as normal and enjoyable a life as possible.

Staff must treat each person with intellectual disability as an individual and at all times acknowledge and respect the rights and personal dignity of the person with intellectual disability.

Main duties and functions:

  • Recruitment – co-ordinate and undertake all the administration and recruitment activity across the relevant service areas in accordance with the R&S Policy and Procedure and good HR practice. To complete the recruitment cycle from request to hire, draft adverts, job descriptions and person specifications for managers review, arrange interview boards, request and monitor Garda Vetting applications, references and pre-employment medicals. To issue Contracts of Employment to successful candidates following up on all recruitment documentation and notifying Candidates who have not been successful in their application.
  • Ensure that personnel records, HR metrics and statistics are kept up to date. Ensure HR systems/filing is efficient.
  • Manage personnel files and ensure they are maintained in the secure filing area when not in use and that the proper procedures are adhered to in the removal and return of files. Ensure files area archived regularly or removed in accordance with good practice and procedures and legislation.
  • Provide support to Service Managers with workforce planning and staff forecasting.
  • Assist in the production of standardised reports from the HR IT systems, maintaining HR reporting processes. Produce regular and annual HR reports. Assist in the analysis and presentation of data and HR Metrics.
  • Prepare files, information and statistics in accordance with requests from Department of Health, HSE, HIQA, Audits and other organisations.
  • Assistance in the implementation of any HR related projects and undertake project work as required.
  • Participate in Interview panels where required.
  • Ensure all candidate/employee queries are dealt with in a professional and courteous manner and reflect the HR Department’s commitment to fostering excellent employee relations at all times.
  • Ensure all appointments are within agreed staffing levels and funding arrangements.
  • Be a proactive member of the HR team through participation in departmental meetings and bring forward suggestions for HR service improvement.
  • Comply with policies, procedures and guidelines of the Brothers of Charity Services and operate within the policies and procedures of the Services ensure legal compliance and best practice in all areas of responsibility.
  • Ensure adherence to GDPR guidelines and strict confidentiality in all matters including the safe storage of records.
  • Promote dignity at work and show respect to the People Supported, colleagues and stakeholders in the course of duty.
  • To comply with employees’ obligations as set out under the Safety, Health and Welfare at Work Act 2005 and Fire Drill procedures including fire detection and evacuation etc.
  • To participate in all mandatory training.
  • Perform such other duties appropriate to the post as may be required from time to time by the Recruitment Lead, Senior HR Officer and or Regional Head of HR.
  • Duties and responsibilities of any post in the Service are likely to change with the ongoing needs of the Service, the needs of the individuals we support, and the ongoing development of HR and IT systems. The role of the post holder will not be limited by reference to this Job Description.

PERSON SPECIFICATION
Education & Training
Essential Desirable

  • Leaving Certificate – Candidates should have obtained at least Grade C in higher level in 3 subjects
  • Have a minimum of 2 years recruitment experience
  • Experience of working in high volume recruitment
  • Computer skills – HR IT Systems, Microsoft Word and Excel, PowerPoint

Qualification in:

  • Working towards or achieved minimum level 7 qualification in Human Resources on the QQI national Qualification Framework

Experience
Essential Desirable

  • Strong HR administration in Recruitment & Selection, understanding recruitment processes, HR policies and procedures
  • Experience of preparation reports and documents to tight timelines

  • Use of ATS – Candidate Manager, Taleo or equivalent.

Knowledge

  • Knowledge of the Services provided by the Brothers of Charity Services Ireland and Health Services

Competencies/Skills
Essential

  • Ability to manage deadlines and handle multiple tasks
  • Capacity to respond to changes adapt and open to change
  • The ability to analyse and interpret information, develop solutions, and contribute to decisions quickly and accurately
  • Strive to achieve high standards and commitment to provide a quality service
  • Excellent IT, organisational and communication skills
  • Interviewing skills
  • Ability to work independently on own initiative and as part of a team and establish good working relationships
  • Flexibility, problem solving and initiative skills

Other Requirements
Essential Desirable

  • Appreciation of the needs of persons with an intellectual disabilities
  • Full Clean Driving Licence (which permits the holder to drive in Ireland)
  • Car Owner/Use of Car
  • Eligibility to work in Ireland

Informal enquires for this post to Kieran Foley, Head of HR, at

Closing date for receipt of completed applications/CV online is

5pm, Tuesday 19th July 2022

Interview date to be confirmed.

The Brothers of Charity Services Ireland is an equal opportunities employer

BROTHERS OF CHARITY SERVICES IRELAND – WEST REGION

Permanent full-time Recruitment Specialist Admin Grade IV

Location: HUMAN RESOURCES DEPARTMENT – Galway or Roscommon