Payroll Specialist – Part-Time – Dublin 20
Our client, providing a full range of medical and surgical care across a broad spectrum of specialities are looking to hire a Senior Payroll Specialist to join their team.
Reporting to the Head of HR, the Payroll Administrator supports in the provision of an effective payroll service to colleagues in the Clinic. Your duties will include preparing and assisting with fortnightly and monthly payroll inputs by liaising with managers and collating all appropriate information for the various payment runs.
The role holder requires strong organisational, time management and stakeholder management skills as well as the ability to demonstrate flexibility when required.
Part time position, flexible hours – This is an office based position, based in Dublin 20
Monitor, control and respond to all of the employee pay queries to ensure a timely resolution for each, ensuing a positive employee experience
Act as first point of contact for employee queries regarding salary, bank shift, premiums and overtime paid a
Liaise with Department Managers regarding staff payroll issues including bank shifts, premium payments & overtime hours worked outside of normal working hours. Ensure necessary input information is obtained in advance of deadlines.
Download multiple TMS attendance records reports on a fortnightly basis. Undertake cross checks on employee sick, parental, maternity leave so that accurate payroll inputs are relayed to payroll company.
Ensure all new joiners, leavers, amendments including salary increases, premium / overtime claims, allowance changes etc. are updated in the HR system on a timely basis each month.
Query issues/problems /missing records etc. with the relevant Managers and rectify where necessary
Coordinate the preparation, collation and sharing of the mid month and end of month payroll processing information to the external payroll company to the agreed timelines
Complete employee requested forms such as salary certificates and social welfare etc.
Act as point of contact for Insurance Plans and Pension Scheme in the Clinic. Liaise between employees and Insurance / Pension providers regarding membership and queries /requests
Put in place a fix to any systematic problems that may arise at source to ensure the non-reoccurrence of the same queries e.g. TMS structure, rules etc.
Produce monthly suite of reports for Finance and HR and reconciliation of the pay amounts from bank to the cost of payroll and produce ad hoc reporting as requested by HR/Finance
Maintain accurate payroll records and continually strive to improve processes and procedures around the processing of employee pay related information
Reconciliation monthly of all pay related control accounts – health insurance, pension, revenue, bike to work, travel pass etc.
Relevant Irish Payroll Association (IPASS) qualification
- 2+years payroll administration experience is desirable
- Strong MS Office including Excel.
- Megapay payroll system knowledge is desirable
- Strong written /numerical/analytical skills Excellent communication skills – both written and oral essential
- Ability to prioritise and work to deadlines
- Excellent attention to detail
- Proactive/ can do attitude and strong stakeholder management skills
- Ability to work well within a team environment and on own initiative
- Flexible/adaptable in order to complete the demands of the role
Exciting remuneration package and good work life balance, please send CV’s to